By: Tim Massengale
The Annual Planning Retreat is a powerful tool, but it does have one drawback. This problem comes as a result of its major benefits. When you return from your retreat and your directors are (A) excited, (B) committed to involvement, and (C) full of new ideas – if you are not careful, this can spell trouble. Why? Because each director has a dozen or so ideas that they want to put into operation – and they all want to put them into operation “right now.” Twelve departments doing twelve programs each – all at the same time – doesn’t bring growth. . .it brings a madhouse!
What you must do is have your directors set priorities as to what should come first, then have them work one project at a time. Each project or idea should be fully planned and implemented in a
systematic fashion. When that particular project is completed, then – and only then – should they go on to the next idea or project. The best way to encourage this kind of step-by-step approach is with the Departmental One-Year Plan.
THE POWER OF PRIORITIES
Many years ago, Charles Schwab, president of Bethlehem Steel Company, granted an interview to an efficiency expert named Ivy Lee. Lee was telling Mr. Schwab how his firm could help him do a better job of managing the company, when Mr. Schwab broke in to say something to the effect of, “Sorry, but I’m not managing now as well as I know how.”
He went on to tell Ivy Lee that what he needed wasn’t more knowing – but more doing. He said, “We know what we should be doing. Now, if you can show us a better way of getting it done, I’ll listen to you – and pay you anything within reason.”
Mr. Lee replied that he could give him something in twenty minutes that would increase his achievements by at least 50%. He then handed Charles Schwab a blank sheet of paper and said, “Write down on this paper the six most important things you have to do tomorrow.” Mr. Schwab did as requested. It took about three minutes. Lee then said, “Now number them in the order of their importance to you and the company.” That took about five minutes. Then Lee said, “Now put the paper in your pocket and the first thing tomorrow morning, take it out and look at item number one. Don’t look at the others, just number one, and start working on it. Stay with it until it’s completed. Then take item two the same way, then number three, and so on until you have to quit for the day. Don’t worry if you have only finished one or two items. You’ll be working on the most important ones. The others can wait. If you can’t finish them all by this method, you couldn’t have finished them with any other method either. And without some system, you’d probably take ten times as long to finish them – and might not even have them in the order of importance.
“Do this every day,” Lee went on. “After you have convinced yourself of the value of this system, have your men try it. Try it as long as you like, and then send me your check for whatever you think the idea is worth.”
The entire interview hadn’t taken more than a half-hour. In a few weeks Mr. Schwab sent Ivy Lee a check for $25,000.00, along with a letter saying the lesson was the most profitable that he had ever learned in his life. It was later said that in five years this was the plan that was largely responsible for turning what was then a little known steel company into the largest independent steel producer in the world. It also helped make Charles Schwab a hundred million dollars.
One idea! The concept of taking projects one at a time, in their proper order of priority. Of staying with that project until it’s successfully completed before moving to the next. It is just such an
idea that can turn the ideas of your planning retreat from dreams into reality.
But this concept must not only be applied to implementing new ministries and programs, but also to solving of problems and weaknesses. Perhaps you have read the legend of Horatius, the Roman hero who defended a bridge over the Tiber river against the Etruscan army. He encountered three giant, fierce warriors. Knowing that he could not defeat all three at one time, he ran. In time, the three spaced themselves out because each ran at a different speed. Then, Horatius turned and successfully defeated each one – one at a time. So it is with the problems that you are facing with your church. If you deal with them one at a time, you can win!
That is exactly the concept of the Departmental One-Year Plan.
DEVELOPING YOUR ONE-YEAR PLANS
At your Departmental Planning Retreat, you should encourage your directors to take detailed notes as their department is being discussed. What they need or wish to do, and when they are going to do it, should be carefully recorded. The reason this is so important is because you are going to request that each director hands in a detailed one-year plan of their departmental plans and activities. Samples are provided for most departments at the end of this chapter. As you study these, you will see that the one-year plan consists of three parts:
1. Numerical Goals. These are any number-type goals that the department might have. For example: Sunday School should have a number goal each year for average attendance. Youth will usually have a number goal for fund raising. These are normally not discussed at the retreat. Rather, they are agreed upon by the pastor and the director at the pre-retreat meeting when you review their job description and decide upon their planning retreat topics.
The type of number goals that are possible is shown in the samples provided. You will see that some departments are more “number goal” oriented than others. For example, a Maintenance Department will most likely have no number goals. On the other hand, a Sunday School Department has many number goals: attendance goals, class goals, bus ministry goals, offering goals, and so on. All departments that have number-type goals should set them in this section.
2. Quality Improvement Goals. This type goal refers to any projects to improve the quality or program of the department. Every director should have quality improvement goals because every department can be improved. I have yet to see a perfect department or the perfect director. So each year the pastor should help the director discover ways to improve his department – either by solving a problem or adding something new to make it better. Every quality improvement goal should have a corresponding date beside it. Never allow a director to set a goal without a date for completion. A goal without a date is not a goal, it’s a dream. When we discuss the monthly planning council, you will see why this is so critical.
3. Department Activities. All annual department activities – meaning they are done most every year (for example, your annual Christmas Banquet) – should be placed in this section. The dates should have been approved at the annual planning retreat and already set on the calendar. But have the director list them on his one-year plan also. The one-year plan will become their “plan of action” which they will read each month and work upon step-by-step.
IMPORTANT CONSIDERATIONS
There are a few things that you and your directors should keep in mind when developing your 1-year plans. You, as pastor, should explain these considerations as you give them their sample 1-year plan and blank 1-year plan form:
1. Take your time. Just like Ivy Lee told Charles Schwab that the key to productivity was to only work on one project at a time, so you should tell your directors the same. No date on their one-year plan should conflict. If your director feels it will take one month to complete a project, he should give himself two months. The basic rule of thumb is this: any project usually takes twice as long as you think!
2. First things first. The quality improvement goals should be in priority order, the most important ones first. They should be spaced around the departments activities so that they don’t conflict. In other words, your Sunday School Director shouldn’t plan to try an Enroll-To-Grow campaign in the same month as his annual teacher training seminar. Don’t go to the second project until you’ve completed the first, or at least have gone as far as you can. Paul said “This one thing I do . . . ” Your directors will accomplish much more by keeping their efforts focused upon high priority items.
3. Stay flexible. It is important, though, that the directors realize that the dates set are not chiseled in stone. The one-year plan must be flexible. We look to the future, but no one can predict the future. What we plan to do six months from now may or may not be right once we get there. Sometimes, due to unforeseen circumstances, plans must be changed or abandoned.
4. Evaluate regularly. Closely tied to the idea of flexibility is that of evaluation. Evaluation must be done at strategic intervals in the planning process to determine feasibility. Mid-course corrections are often necessary and might include changes in personnel, finance, or dates.
Four Steps To Pastoral Success
Plan purposefully
Prepare Prayerfully
Proceed Positively
Pursue Persistently
USING THE SAMPLES
The samples provided at the end of this chapter are just that: Samples. Give them to your department heads for an example of how to complete their own one-year plan. Their number goals and quality improvement goals may be quite different. Their activities should match those you have asked them to do. What they have on their one- year plan will be pretty much what was discussed at the retreat. However, the one-year plan puts everything into writing and helps them to focus and coordinate their efforts. Put a photocopy of the sample in their departmental binder.
You will also find at the end of this section a “blank” one-year plan. This makes it easy for your directors to write or type in their goals or activities and helps them to stay with the standardized format. It is important that the one year plans be uniform in appearance for the purpose of the monthly council. This will be explained more fully in the following chapter.
It is usually best to ask your directors to hand in their one-year plans a week or two following the retreat, while the ideas are still fresh in their minds and they can understand the notes that they made. Set the due date for the one-year plans at the departmental planning retreat.
IN CONCLUSION
“For the first time,” one department leader spoke sincerely, “I know where I am going, what needs to be done, and by when it is to be accomplished. You don’t know how much that means to me.”
Most department leaders are sincere in their desire to work for God. They want to work for the Lord or they would not have accepted the responsibility of leadership. But few people know how to plan effectively. They work in spurts, start ten projects at once, become bogged down, become discouraged, often quit altogether. This should not be.
Together we can make a difference in our world, but only if we work together, not against one another. With limited resources in the church, it is vital that all plans, projects, and ideas for improvement be coordinated together toward the ultimate goal of winning the lost. The one-year plan will help your department directors do this.
But what about you, pastor? Do you have a one-year plan for your personal ministry? Have you set any number goals? Or quality improvement goals? Or how about annual activities? Do you schedule yourself an annual vacation? Time to get away with the family, time to get alone, pray, and renew? Pastors, too, are guilty of trying to “do too much too quick,” of not planning properly, of working on too many personal projects at one time. We rush around like monkeys at a banana sale, often not stopping long enough to consider what we are accomplishing in our mad rush to appear busy. Make a personal one-year plan. By this time next year, the result might surprise you.
The Rush Job
I am a rush job.
I belong to no age, for men have always hurried.
I prod all human endeavor. Men believe me necessary – but falsely.
I rush today because I was not planned yesterday.
I demand excessive energy and concentration.
I override obstacles, but at great expense.
I illustrate the old saying “Haste makes waste.”
My path is strewn with the evils of overtime, mistakes and
disappointment.
Accuracy and quality give way to speed.
Ruthlessly I rush on….
I am a rush job.
Departmental One-Year Plan
Director’s Name_______________Department__________For The Year Of_______
Numerical Goals Goals
1.
2.
3.
4.
5.
6.
Quality Improvement Goals Date
1.
2.
3.
4.
5.
6.
7.
8.
Annual Departmental Activities
1.
2.
3.
4.
5.
6.
7.
8.
Sample
SUNDAY SCHOOL DEPARTMENT ONE-YEAR PLAN
United Pentecostal Church – 1989
John Powell – Director
NUMERICAL GOALS
1. S. S. Average by end of 1989 125
2. Bus Ministry Average by end of 1989 45
3. Bus Ministry Bible Studies from Parentreach 12
4. Class Goals: Adult- 50 Jr. Girls- 18 Sr. High- 6
Pri. Boys- 10 Jr. High- 10 Pri. Girls- 12
Jr. Boys- 12 Nursery- 7
QUALITY IMPROVEMENT GOALS
Completion Date
1. Have a monthly “Holy Ghost” Sunday to include an altar call in each class 1-1
2. Start “Parentreach” to reach the parents of bus children February
3. Begin Sunday Morning Teacher’s Prayer at 9:00 3-3
4. Establish Teacher’s Standard of Excellence. Post names and pictures each month April
5. Have a three night Teacher’s Training Seminar 4-12
6. Start a comprehensive absentee follow-up program June
7. Fix-up S.S. office (paint, panel, carpet) October
ANNUAL S.S. ACTIVITIES
1. EASTER OUTREACH – Goal 250 3-30
* Drama “We Must See Jesus”
2. PENTECOST SUNDAY – Goal 200 6-2
* Enroll to Grow Drive
3. THRUST SUNDAY – Goal 200 9-8
* Teamreach S.S. Drive
4. CHRISTMAS PROGRAM – Goal 200 12-18
* Total Class pageant/Drama/Musical
5. Sunday School Staff Appreciation Banquet 12-3
Sample
LADIES AUXILIARY ONE-YEAR PLAN
United Pentecostal Church – 1988
Sally Foster – Director
NUMERICAL GOALS
1. Number of visitors to Lady’s Day 5
2. Amount raised for Mothers Memorial $12,000.
3. Amount raised for Building Fund $600.
QUALITY IMROVEMENT GOALS
Completion Date
1. Set up a Lady’s Auxiliary Council to meet once a month 1-12
a) Secretary c) Promotion
b) Fund Raising d) Social
2. Begin Lady’s Prayer meetings each Tuesday morning.
Encourage visitors. March
3. Plan a 4th of July Summer Country Fair for the whole
church family.
To include: April
– dunk tank – pie eating
– pony rides – pot luck
– costume prizes – Gospel singing
4. Plan a Lady’s Day once a quarter. Encourage visitors. Develop a mailing list to reach new people June
5. Have a special Family and Marriage Seminar for three nights. Special speaker and classes. November
ANNUAL SCHEDULE OF EVENTS
1. Memorial Day Potluck 4-16
2. Lady’s Days
* Sis. Traver’s Home 5-1
* Sis Benson’s Home 8-16
* Sis. Deeds’ Home 11-22
3. Lady’s Outing – Salinas Craft Fair 6-5
4. 4th of July Country Fair 7-4
5. Memorial Day Picnic 9-8
6. Church Christmas Dinner 12-15
Sample
BUS MINISTRY ONE YEAR PLAN
United Pentecostal Church – 1988
Jack Robinson – Director
NUMERICAL GOALS
1. Goal for Bus Min. Average – Last quarter of 1988 50
Goal Bus #1 30
Goal Bus #2 20
2. Goal for Home Bible Studies from bus routes in 1988 12
QUALITY IMPROVEMENT GOALS
Completion Date
1. Start Saturday morning prayer meeting and rally January
2. Have Bus Ministry Commitment Service to get more workers and more church involvement 1-23
3. Begin “Parentreach” Concept of Bus Ministry February
4. Start six month long fund raising drive to raise $800.00 to repaint buses May
5. Repaint Buses and Lettering August
6. Try Enroll-to-Grow on bus routes to get new riders and parents 9-20
7. Begin looking for additional bus to purchase November
ANNUAL BUS MINISTRY ACTIVITIES
1. Start Easter contest between two bus routes for four weeks. Goal – bring 130 riders Easter 3-22
2. Pentecost Sunday Promotion “Giant Birthday Cake” 5-28
3. Bus Ministry Staff Bar-B-Q 12-4
4. Begin Christmas Drama attendance drive – give away free tickets to all parents Goal – 15 adults attending from bus routes 12-1
Sample
MENS MINISTRIES DEPARTMENT ONE YEAR PLAN
United Pentecostal Church – 1988
Myron Baker – Director
NUMERICAL GOALS
1. Amount to raise in annual fireworks sale $4,000.00
2. Amount of participation in Men’s Prayer meeting 20
3. Number of participation in Quarterly Prayer Breakfast 30
4. Average number of visitors at Quarterly Prayer Breakfast 4
QUALITY IMPROVEMENT GOALS
Completion Date
1. Begin a Quarterly Prayer Breakfast January
2. Repair south wall of Educational Building February
3. Put in new flower beds and shrubs in front March
4. Begin a weekly Men’s Prayer Meeting April
5. Building new storage shed to hold tools June
6. Men’s Fundraising project
* Sell fireworks June
7. Resurface rear parking lot August
8. Plan together with Ladies Aux. an annual Family-Marriage Seminar September
9. Institute “Family Altar” night. Print program ideas December
ANNUAL SCHEDULE OF EVENTS
1. Men’s Work Day’s
Winter 2-22
Spring 5-1
Summer 8-29
Fall 11-2
2. Men’s Outing – Deep Sea Fishing 5-30
3. Father-Son Banquet 5-15
4. Men’s Camping Trip 8-11
5. Labor Day Picnic 9-9
Sample
USHERS AND HOSTESSES ONE YEAR PLAN
United Pentecostal Church – 1988
Micky Arn – Director
NUMERICAL GOALS
1. Number of trained Ushers by end of year 12
2. Number of trained Hostesses by end of year 6
QUALITY IMPROVEMENT GOALS
Completion Date
1. Have annual Usher training session 1-12
2. Have annual Hostess training session 1-19
3. Purchase special usher badges and hostess pins February
4. Begin mailing out monthly Usher/Hostess list March
5. Start monthly Usher/Hostess meeting before service April
6. Purchase usher blazers May
7. Establish dress code and duties list July
8. Establish special visitor section August
9. Develop Visitor Packet September
10. Purchase Visitor Pens November
ANNUAL SCHEDULE OF EVENTS
1. Annual Usher and Hostesses Bar-B-Q Social 4-16
Sample
OUTREACH DEPARTMENT ONE YEAR PLAN
United Pentecostal Church – 1988
Jerry Wellington – Director
NUMERICAL GOALS
1. Number to receive the Holy Ghost 36
2. Number to retain (50%) 18
3. Number of first time visitors (Spiral) 108
4. Number of Home Bible Studies taught (Spiral) 36
5. Number of C.C.C. contacts to be made (Spiral) 1800
6. Sunday School Average (Spiral) 125
QUALITY IMROVEMENT GOALS
Completion Date
1. Design and build Spiral Bulletin Board in Sanctuary January
2. Have Annual Spiral/Outreach Commitment Services February
3. Start the Constant Contact Consciousness Program February
4. Choose Saturday Door Knocker Teams and start ministry March
5. Have Fisherman’s Workshop Seminar Taught 5-2
6. Build New Tract Rack October
ANNUAL OUTREACH DEPARTMENT EVENTS
1. Quarterly Spiral Promotion Nights
* First Quarter 2-11
* Second Quarter 5-1
* Third Quarter 8-23
* Fourth Quarter 11-19
2. Launch Growth Spiral for 1989 12-31
Sample
HOME BIBLE STUDY ONE YEAR PLAN
United Pentecostal Church – 1988
Richard Rusbuldt – Director
NUMEERICAL GOALS
1. Total Home Bible Studies to be taught this year: 35
2. Total teachers to be trained this year: 40
3. Goal for adults to be saved from H.B.S. this year 25
QUALITY IMPROVOMENT GOALS
Completion Date
1. Have an annual H.B.S. training seminar with an
outside speaker – 3 nights January
2. Start handing in a weekly report to the Pastor on
the status of all studies January
3. Have a H.B.S. Emphasis month to follow the seminar –
Goal of 20 H.B.S February
4. Start a monthly promotional time on Bible Study
night – 20 minutes long February
5. Have a QUEST SURVEY outreach Saturday to get H.B.S.
for all who haven’t got one yet March
6. Have a 6 month follow-up seminar on the basics of
H.B.S instruction for all teachers July
ANNUAL H.B.S. ACTIVITIES
1. Quarterly “H.B.S. -Spiral” Promotional nights
* Annual Seminar (3 nights) 1-22
* Simulated Lesson 4-23
* Special Speaker (one night) 7-2
* Film Strip 10-6
2. H.B.S. Teacher Banquet 6-23
3. Second QUEST SURVEY outreach 8-2
4. Fair booth on Home Bible Study at County Fair 9-22
5. Annual H.B.S. letter – flyer mail-out to all past
years visitors 12-31
Sample
NEW CONVERTS CARE ONE YEAR PLAN
United Pentecostal Church – 1988
Linda Engstrom – Director
NUMERICAL GOALS
1. Number to receive the Holy Ghost in 1988 (by faith) 56
2. Number to retain as members in 1986 – 50% (by faith) 28
QUALITY IMPROVEMENT GOALS
Completion Date
1. Have altar cards printed January
2. Purchase New Converts Booklets & have “insert” printed January
3. Training seminar for first night counseling 2-3
4. Develop the New Converts Tape to be given at first night counseling February
5. Have Pastor teach Bible lesson to church on New Convert Care February
6. Start New Life Class March
7. Begin Dinner Ministry & Care Partners March
8. Begin Handing in “Special Report” each month April
ANNUAL ACTIVITIES
1. New Converts socials each Quarter
First Quarter (Potluck) March
Second Quarter (Softball Picnic) June
Third Quarter (Fishing Trip to Lake Mead) October
Fourth Quarter (Bar-B-Que at Pastors home) December
Sample
PROMOTIONAL DEPARTMENT ONE YEAR PLAN
United Pentecostal Church – 1988
Judy Pringle – Director
NUMERICAL GOALS
1. Number of bulletins to be mailed out monthly by end of 1988 300
2. Number of news releases to be sent into newspaper (one every other month) 6
QUALITY IMPROVEMENT GOALS
Completion Date
1. Develop a Promotional Department Staff with a responsibility in each of the following areas: January
a) Monthly Bulletin Staff
b) News releases/public bulletin board
2. Start a Monthly Church Bulletin to be mailed to all past visitors and prospects March
3. Design a good yellow pages ad with an eye catching logo, lettering styles layout May
4. Place directional street signs on all major off streets June
5. Design a “total church program brochure” to describe all that our church has to offer September
6. Design a weekly newspaper ad to appear on the religious page November
SPECIAL PROMOTIONAL EVENTS
1. Easter Drama: Flier, Tickets, Program, etc. 3-1
2. Pentecost Sunday: Flier and Poster, Newspaper 5-1
3. Tenth Anniversary of Pastor Keller: Newspaper & Mail-outs 6-5
4. Thrust Sunday: Fliers 9-1
5. Christmas Program: Fliers and Program 12-1
Sample
MUSIC DEPARTMENT ONE YEAR PLAN
United Pentecostal Church – 1988
Larry Edwards – Director
NUMERICAL GOALS
1. Total Choir Membership 45
2. Total Instrument Membership 12
3. Total Number Of Special Groups (duets, trios, etc.) 7
QUALITY IMPROVEMENT GOALS
Completion Date
1. Training session with sound room staff February
2. Write & print choir membership standards March
3. Put choir songs on overhead projections May
4. Purchase choir robes July
5. Start youth choir September
6. Evaluate purchase of new organ November
7. Christmas slide presentation with choir December
ANNNUAL ACTIVITIES
1. Easter Musical 4-11
2. Annual Singspiration 7-23
3. Christmas Caroling 12-15
4. Christmas Drama & Musical 12-1
Sample
CHRISTIAN SCHOOL ONE YEAR PLAN
United Pentecostal Church – 1988
Tom McBee – Director
NUMERICAL GOALS
1. Enrollment goal for the year 1988 68
2. Full time staff goal for year 1988 9
3. Grade point average goal – K through 6th 88.5
4. Grade point average goal – High School 81.0
QUALITY IMPROVEMENT GOALS
Completion Date
1. New intercom system installed – 6 stations January
2. Design new promotions flyer to be sent to all homes in area. May
3. Purchase new playground equipment June
4. Summer Staff Training Week for all teachers and supervisors.
* ACE material to be purchased August
5. Christmas candy drive to raise $6,000. November
ANNUAL ACTIVITIES
1. Get Together Fellowship – students & parents 9-13
2. Open House – for whole church 10-2
3. Fall Outing – zoo and picnic 10-23
4. Christmas Program 12-17
5. Easter Program 4-12
6. ACE Teacher’s Convention 4-22
7. Spring Outing – Lake Park & Funville 5-12
8. Graduation Banquet 6-3
9. Graduation Night 6-12
10. 1989 School Year 9-11
Sample
YOUTH DEPARTMENT ONE YEAR PLAN
United Pentecostal Church – 1988
Ron & Debbie Runner
NUMERICAL GOALS
1. Goal for Youth to be saved in 1986 10
2. Goal for Youth Home Bible Studies to be taught in 1986 5
3. Sheaves For Christ Fund Raising Goal $2,000.00
QUALITY IMPROVEMENT GOALS
Completion Date
1. Establish Youth Council – four youth to advise in areas of fund raising, activities, outreach & spiritual growth January
2. Start using ‘YOUTHQUAKE’ concept of youth services February
3. Start Youth Street Meetings – once per month March
4. Begin Youth Prayer Meeting – one night per month May
5. Begin Youth Newsletter to be mailed each month to all youth and youth visitors July
6. Start Youth Choir September
7. Begin 1989 Quizzing Ministry teams November
ANNUAL YOUTH ACTIVITES
1. Youth Sweetheart Dinner at DiMaggio’s 2-11
2. Youth Crusade to Deridder 4-28
3. Youth Congress week in Kentucky 5-3
4. Graduation Party at my house 6-11
5. Youth Camp – Junior 6-13 – Senior 6-20
6. Youth outing to Six-Flags 7-11
7. Youth Rafting Trip down St. Thomas River 8-8
8. Annual Back-To-School Youth Revival 9-3
9. Harvest Party 10-19
10. Christmas Caroling 12-23
Sample
MAINTENANCE DEPARTMENT ONE YEAR PLAN
United Pentecostal Church – 1988
Clyde Baker – Director
1. Work with the men to raise $20,000 for new gym to be raised by: 8-22-86
PROJECT GOALS
Completion Date
1. Repair south wall of Educational Building February
2. Put in new flower beds and shrubs in front March
3. Building new storage shed to hold tools June
4. Resurface rear parking lot August
5. Have plans drawn for new gym September
6. Begin construction of new gym November
7. Project gym completion date April 1989
ANNUAL ACTIVITIES
1. Men’s Work Day 2-22
2. Men’s Work Day 5-1
3. Men’s Work Day & Lady’s Back-To-School Cleaning 8-29
4. Men’s Work Day 11-21
Sample
VISITOR FOLLOW-UP DEPARTMENT ONE-YEAR PLAN
United Pentecostal Church – 1988
Sara White – Director
NUMERICAL GOALS
1. Goal for First Time Visitors this year (from Spiral Ministry) 72
2. Goal for V.F.U. Workers by end of this year 15
3. Goal for H.B.S. to be obtained through V.F.U. 20
QUALITY IMPROVEMENT GOALS
Completion Date
1. Print all materials needed (Visitor cards, follow-up cards, packets, prospect slips, etc.) January
2. Develop Visitors Letter January
3. Select V.F.U. staff and have training session February
4. Make up Assignment Packets February
5. Start making assignments February
6. Begin handing in to pastor weekly report March
ANNUAL DEPARTMENT ACTIVITIES
1. Visitor Follow-up Training #1 2-3
2. Visitor Follow-up Training #2 8-4
3. Follow-up Team appreciation potluck (Sunday Afternoon) 9-23
Sample
PRAYER & MISSIONS DEPARTMENT ONE YEAR PLAN
United Pentecostal Church – 1988
Randy Cook- Director
NUMERICAL GOALS
1. Goal for average pre-service prayer room attendance by end of year 80
2. Number of Missionaries to be supporting this year 18
2. Goal for Faith Promise Service Pledges $28,000.
3. Goal for tota1 dollar income for Missions (8O%) $22,500.
QUALITY IMROVEMENT GOALS
Completion Date
1. Start monthly prayer promotion January
2. Start a monthly Missions Sunday in which the report is read encourage faithfulness, and prayer partners are handed out February
3. Start Prayer Ministry “Hot-Line” March
4. Have each S.S. class adopt a missionary for one year – Read letter, take up offering each month March
5. Post Missionary Prayer List in bulletin each month April
6. Begin Prayer Library May
7. Redesign Prayer Request Board July
8. Begin planning annual Missions Week/Convention with a Faith Promise Service at conclusion July
9. Design “Prayer Checks” and have printed October
10. Assign families to write all missionaries for Christmas and give offering if possible December
ANNUAL PRAYER & MISSIONS ACTIVITIES
1. Begin January “Week Of Prayer” 1-3
2. Quarterly Prayer/Fasting Weeks
Spring 3-23
Summer 6-22
Fall 9-22
Winter 12-14
3. Annual Missions Week & Faith Promise 9-23
4. Annual Prayer Revival 11-18
